Responsibilities
As a key representative of the company, the Office Coordinator/Receptionist will ensure smooth daily operations, foster professional communication, and maintain a welcoming environment. Responsibilities include:

• Answer and direct incoming calls, providing top-tier administrative support.
• Serve as the front-facing representative, greeting and directing visitors and notifying appropriate personnel of arrivals.
• Maintain security protocols and uphold telecommunications systems for seamless communication.
• Respond to visitor inquiries, offering information or referrals when needed.
• Keep reception and public office areas safe, clean, organized, and aesthetically appealing.
• Manage office supplies, including stationery, kitchen essentials, conference room items, and restroom toiletries, regularly restocking and ordering necessary items.
• Coordinate meal orders for meetings or company events and oversee communal office equipment such as copiers, fax machines, and postage machines.
• Handle incoming/outgoing mail and packages, including FedEx and UPS shipments, with the ability to lift up to 20 lbs as needed.
• Coordinate logistics for company events such as holiday gatherings and summer picnics using internal or external venues.
• Assist project managers and employees with administrative requests such as document copying, shipping files, and reservations.
• Arrange travel accommodations, including flights, car rentals, and hotel bookings for employees.
• Support accounting teams through timesheet collection, expense reports, file organization, and accounts payable tasks.
• Track vehicle registrations and maintain auto-related records for the company.
• Collaborate across departments and handle solicitors with professionalism while maintaining flexibility to address dynamic office needs.
• Ensure consistent attendance, reliability, and dedication to tasks while striving for long-term growth within the company.

Requirements & Qualifications

• Positive and respectful attitude that embodies teamwork and professionalism.
• Skilled verbal communicator with excellent telephone etiquette.
• Ability to manage pressure, multitask, and maintain strong organizational habits.
• Detail-oriented and capable of prioritizing tasks while meeting tight deadlines.
• Proficient in Microsoft Office Suite, including Word, Excel, Teams, SharePoint, and OneDrive.
• Flexible, forward-thinking, and willing to go the extra mile to contribute to the company's success.
• Strong time management skills with the ability to think creatively and handle out-of-the-box situations.
• Reliable, adaptable, and eager to build a long-term career with the organization.